Document archiving for Windows

Every paper you keep, found in seconds.

DocArchive scans your files, reads the words on every page and locks them into an encrypted archive on your own PC. Search any name, date or reference number and the right page opens.

Request a demo See how it works
  • Works offline
  • AES-256 encrypted
  • Tamper-evident audit log
Illustration with sample data
Built for offices that live on paper: Law firms Schools Hospitals & clinics Government agencies Estates & property Accountants
Features

From the filing cabinet to one search box.

Everything a records office needs to go paperless, without sending a single page to someone else's cloud.

Zonal and full-page OCR

Mark the boxes that matter (invoice number, date, file reference, name) and DocArchive fills them in for every page in the batch. The full text is read too, so any word can be searched.

Encrypted by default

The whole archive is stored in an AES-256 encrypted database on your machine. A copied hard drive or a lost laptop gives away nothing.

An audit log that can't be quietly edited

Every scan, view, export and deletion is written to an append-only log. Each entry is chained to the one before it by its hash, so any change to the history shows up.

Searchable PDF export

Hand over files as PDFs you can search, select and copy from, in any PDF reader.

Your scanner, as it is

Scan straight from Windows-compatible (WIA) scanners, or import PDFs and photos you already have.

Privacy requests, handled

Mask personal details for sharing, or erase a person's data across the whole archive when they ask.

Daily counts

See pages scanned per batch and per day, so supervisors know where the backlog stands.

How it works

Three steps, then it's just search.

  1. Scan or import

    Feed a stack through your scanner or drop in existing PDFs and images. Pages are grouped into batches you can name.

  2. DocArchive reads it

    Text recognition runs on your PC. Your marked zones become fields, and every page is filed, encrypted and logged.

  3. Find it, share it

    Type a name, date or reference. Open the page, or export a searchable PDF when someone needs a copy.

Compliance

Made for Nigerian record-keeping rules.

A built-in compliance panel keeps the laws that govern your records in view, and the archive gives you the evidence trail to back it up.

DocArchive supports your compliance work. It is not legal advice; check retention periods with your adviser.

  • NDPANigeria Data Protection Act 2023Encryption at rest, masking and right-to-erasure for personal data.
  • EvidenceEvidence Act 2011A hash-chained log of how each electronic record was made and handled.
  • FOIAFreedom of Information Act 2011Find and export the requested records quickly when a request arrives.
  • CAMACompanies and Allied Matters Act 2020Keep company registers and statutory records organised and retrievable.
  • FIRSTax record-keepingInvoices and receipts stay searchable for as long as you must keep them.
FAQ

Questions we hear often.

Do we need internet for DocArchive to work?

No. DocArchive runs offline by default. Scanning, text recognition, search and export all happen on your own PC, and the licence is checked offline too.

Where are our documents stored?

In an encrypted archive on your computer or your own server. Nothing is uploaded to us. We can help you plan backups so a hardware failure never costs you records.

Which scanners work with it?

Any scanner that works with Windows through WIA, which covers most office and document scanners. You can also import PDFs and images from any other source.

Does it run on Mac or in the browser?

DocArchive is a Windows desktop application today. Tell us if your team needs other platforms and we will let you know what's coming.

Can you digitise our backlog for us?

Yes. Tell us roughly how many pages you have and how they are stored, and we'll propose a scanning plan and a quote.

How is it priced?

Pricing depends on the number of workstations and your scanning volume. Send us a message and we'll quote for your office.

Contact

See DocArchive on your own files.

Tell us about your records and we'll set up a demo using the kind of documents you handle every day.

Stop searching cabinets. Start searching words.

Book a short demo and bring a few sample files. You'll see them scanned, read and found before the call ends.

Request a demo